Terms and conditions for long term mentorship programme

What is the distribution of responsibility between mentor and mentee? These guidelines will help you prepare for your first meeting.

Something special occurs when two people dedicate time and effort to share ideas with one another in a confidential and open-minded context. Read these guidelines thoroughly before you meet for the first time.

Guidelines for Djøf’s long term mentor programmes

  • A mentorship is a private relationship between a mentor and mentee set up by Djøf
  • A longterm mentorship comprises at least 5 meetings over the course of 8-12 months
  • The recommended length of each meeting is 1,5 hours
  • Djøf automatically ends the mentorship after 12 months. If both parties wish to continue to meet, they are welcome to make arrangements to do so on their own
  • At the end of a mentorship, both parties will receive a written evaluation
  • Djøf does not provide compensation for transportation expenses as participation in the mentor programme is voluntary.

As a mentee you’re responsible for

  • Contacting your mentor to arrange a date for the first meeting
  • Preparing for each meeting and devoting time to reflection and contemplation after each meeting
  • Sending out an agenda before each meeting
  • Adjusting to suit your mentor’s schedule and wishes regarding meeting place
  • Your own development, including taking action on new insights, wishes and goals.

As a mentor you’re responsible for

  • Balancing your expectations from the outset
  • Acting as your mentee’s sounding board and sharing your experiences
  • Keeping the conversation flowing during the meetings
  • Being prepared for what the role of mentor entails.

Clarify your roles at the first meeting

  • Use the first meeting to discuss what you each expect to gain from the mentorship and to get to know each other
  • The mentee should come prepared with an objective for the mentorship and a list of topics to discuss
  • Together, you should discuss the potential content of the meetings
  • Talk about what confidentiality means for your relationship 
  • Agree on the best way to collaborate before, during and after the meetings. For instance, the mentee might send an agenda before each meeting and a summary afterwards
  • Agree on the practical details about how often you will meet and how you can contact each other if it is necessary to move or cancel a meeting
  • Agree on the degree of contact between meetings
  • Follow up on the first meeting quickly and inform each other whether you wish to continue the mentorship.

The ethical conditions

  • Confidentiality and trust are key to a successful mentorship 
  • A mentee may not use a mentor as a reference on a job application or use the mentor’s network
  • Contact us if problems arise in the mentor relationship which you cannot handle yourself
  • You can always stop a conversation about a topic if you, as a mentor/mentee feel that there is a risk of an ethical, competence or confidentiality breach
  • Both parties can choose to end the mentorship at any time. Remember to inform the other party and then write to Djøf at dk¤djoef¤mentor
  • You can always contact Djøf for advice and guidance by writing to dk¤djoef¤mentor.